Can I set an expiry date for the Smart Form link?

Yes. SmartSyncApp's Smart Form includes a flexible expiry option. Set the expiration date and time during setup. After that date, users who open the form link see a message that the form is no longer accepting submissions. The form configuration and any previously submitted data remain intact in your Smartsheet sheet.

Automating Data Collection Deadlines:

Manual monitoring of submission windows is a significant overhead for project managers. By setting an automated expiry date, you ensure that your data collection period perfectly aligns with your project milestones. Whether it's an annual open enrollment period, a quarterly vendor review, or a one-time project survey, SmartSyncApp ensures the intake window closes exactly when you need it to, without any manual intervention required on the deadline day.

Security and Exposure Control:

Limiting the "exposure window" is a core tenet of data security. For sensitive links distributed to a broad group, setting an expiry date reduces the risk of old links resurfacing months later. This is particularly valuable for compliance attestations or financial reporting cycles where you want to ensure that no stale data is entered after your reporting period has been finalized in Smartsheet. It provides the "clean cut" necessary for accurate point-in-time auditing.

Graceful Professional Error Handling:

When a user visits an expired form, they aren't met with a generic 404 error. Instead, they see a professional summary indicating that the form session has ended. This maintains your brand's professional image. Furthermore, you can extend or modify the expiry date at any time from your dashboard; if a stakeholder needs an extension, simply push the date forward, and the original link becomes active again instantly—no need to re-distribute a new URL or update your internal portals.